Position Overview & Specifications
Support Event Director with administration
Be the main point of contact for the Event Leads
Coordinating AOClub events and training activities including webinars
Brief the Events Manager and Marketing team on venues, equipment, catering etc. required for events, and stay in close contact to ensure everything is on track. Communicate clearly with speakers, requesting equipment and materials required to plan the event
Manage all bookings and payments
Liaising with delegates, suppliers and marketing to fully book all courses, creating a checklist of activities to promote events
Create time plan and annual calendar for course dates, liaise with marketing to create course flyers with booking link and help to promote
Attend all regional events to take registrations, organise and introduce speakers if required, and take photos for social media
Be the point of contact before and during the event regarding logistics only
Must be fluent both in Mandarin and English
Proactive, intuitive, and curious
Excellent organisational skills
Ability to prioritise tasks and work to specific timeframes
Good interpersonal skills and ability to communicate effectively
Strong attention to detail, taking pride in the outcome of your work
Happy to work across a diverse range of teams and responsibilities
Happy to work on a flexible basis including evenings and weekends
Happy to attend events across the country whenever necessary