Project Support Officer

Date Posted: 2023-04-12 Country: United Kingdom Location: Otis Vantage London, 10th Floor, Great West Road, Brentford, TW8 9AG, UK. Here's your opportunity to join Otis, with its more than 168-year legacy of providing the world’s most reliable, efficient and technologically advanced elevators, escalators and people-moving systems. Otis is now seeking to recruit a Project Support Officer to take responsibility for the collation, distribution, and retrieval of contract documents for the Pan TFL (London Underground) project. Day-to-day responsibilities include;

• Upload and download of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex.
• Checking that project document protocols are being followed correctly for all uploads
• Distribution of drawings and other documents internally.
• Liaison with client and vendor document controllers to ensure quality standards are met.
• Compile and maintain project files.
• Collation of the technical library throughout the life of the contract.
• Work with the quality manager to ensure that documents used are aligned with our documented processes.
• Owning the design registers and maintaining their accuracy.
• Completing Pre-Qualification Questionnaires and Certificates for Major Projects
• Creating and sending Site Fixing Folders

To be successful in this role you will have the following skills/experience:

• Strong administrative or archivist background.
• Strong IT skills including MS Word, Excel (including using macros) and SharePoint
• Basic knowledge of RFI/EWN/NCE (Knowledge of contractual implications of document control)
• Knowledge of Electronic Document Systems (EDMS)
• Experience of Commercial document control portals such as Asite/ 4P / Aconex / eB / BC.
• Excellent attention to detail
• Be highly flexible and adaptable to constantly changing requirements and priorities.
• Able to follow Standard Work documentation precisely

What can we offer you?

• Strong Remuneration Package
• A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
• A culture which encourages innovative ideas and appreciates our talent is the key to our success

More about us: Otis is the world leader in reliable, efficient and technologically advanced elevators, escalators and people-moving systems. Our revolutionary Gen2® elevators, energy-saving ReGen™ drives and NCE “green” escalator have clearly set the industry standard for innovation, safety and performance. More than 2.4 million Otis elevators and escalators are currently in operation throughout 200 different countries. We are proud to have a global team that continues to rise to the challenges of a fast-moving company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures. So just imagine where we can take you! We are a company with a big commitment to the continuing development of everyone who works for us, strongly supporting career progression and facilitating a culture which encourages innovative ideas and appreciate that our talent is the key to our success. Our commitment to diversity and inclusion helps ensure the ideas, perspectives and experiences of individual employees support a culture of learning and attract world-class talent. We welcome applications from all sections of the community and candidates will be equally assessed and selected based on objective criteria. Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.